Dropdown Menus On Onenote 2016 For Mac

 

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20 time-saving tips for Office 2016 for Mac. Office 2016 (except for OneNote—more on that in a bit) doesn’t take advantage of Auto Save. Select Save as PDF in the PDF dropdown menu,. Learn how to use OneNote for Mac 2016 to create, edit, and save notes. Discover easy ways to create notes, add and format text, stay organized with tables, and share and password-protect your notebooks. Plus, learn how to integrate all sorts of content into notes, such as screen clippings, images, audio and video, Excel worksheets, and even emojis. Click the Notebooks list dropdown arrow that appears above the section and page lists. You may need to click the name of the current notebook to see the list of notebooks. Hold the Control key while clicking the name of the notebook you want to manually sync. On the menu that appears, click Sync This Notebook.

Microsoft released the much-anticipated Microsoft Office 2016 for Mac. It includes some excellent new features which we’ll look at below. Microsoft’s update makes the suite more useful to Office 365 users who work on more than one computer or use Office on both a Mac and a Windows PC. So here’s a list of the 13 most exciting new features in Microsoft Office 2016 for Mac.

Office 365

Before we jump into the list, here’s how to get the new version of Office for Mac 2016. Head over to the Office for Mac website. If you’re already an Office 365 subscriber, then log into the site and download the Mac version. It includes the following programs:

  • Microsoft Word 2016 for Mac
  • Microsoft Excel 2016 for Mac
  • Microsoft PowerPoint 2016 for Mac
  • Microsoft OneNote 2016 for Mac
  • Microsoft Outlook 2016 for Mac

Microsoft Office 2016 for Mac OneDrive Integration

Storing files in OneDrive saves space on the user’s local storage. Owners of a MacBook with limited storage will enjoy freeing up some local storage. This also makes it easy to share files between a Mac, a PC and mobile apps running on iOS or Android.

Microsoft took a unique step with their iPad version of the Office apps. They added integration with Dropbox. That’s not in the Office 2016 programs, but we do see where they might add it. Create a file and then choose Save As from the File menu. Click on Add a Service with the plus icon next to. This opens the box above. It only shows OneDrive, OneDrive for Business and SharePoint. Let’s hope they follow the iOS versions and put Dropbox there.

Adding a service like OneDrive means users don’t need to store all of their files on their limited flash storage drive, like the ones we find on the 128GB MacBooks or older 64GB drives. Plus, a subscription to Office 365 gives users unlimited file storage so long as the subscription stays current.

Work with files on the Mac using the On My Mac button in the file dialog box.

Users can still work with files stored locally. Click on the On My Mac button seen in the image above. This opens the traditional OS X file saving/opening dialog box.

Addition of OneNote into Suite

Mac users could download the free Mac version of Microsoft OneNote from the Mac App Store. Mac users get most of the features their Windows using friends enjoy. This makes OneNote a more compelling tool on the iPad, iPhone and Mac.

OneNote organizes itself into notebooks, with tabs in each notebook and pages on each tab. Think of each notebook in OneNote like a three-ring binder with those manilla separator sheets between each section. The manilla sheets correspond to the tabs in OneNote. Add pages on each tab like one would add them behind the manilla sheet in a physical notebook.

Users can insert text, images, PDF files, links, to-do lists, tables, charts and more. Draw or type on each page. Format them like you would with a Word document.

Microsoft Office 2016 for Mac Retina Support

Open up any Office program on a MacBook Pro or iMac with a Retina Display and the improvement becomes obvious. The programs take full advantage of the high-resolution of the Retina Display and look crisp.

Microsoft Office 2016 for Mac Modern User Interface Update

Compare the new version on the left to the old version on the right.

Dropdown Menus On Onenote 2016 For Mac

Microsoft Office 2016 for Mac now looks more like its Windows cousin. Everything looks better and fits into the Office way of doing things with modern icons.

In the new version all the Ribbons look different compared to the old Mac version. They all include the same features, but in different spots. That will take time for users to acclimate themselves to this arrangement, but Windows Office users will feel more at home.

The icons used to launch each program look like their Windows counterparts too.

Recent Documents

Like the Windows versions, Microsoft Office 2016 for Mac stores a list of recent documents in the open dialog box. Click on the Recent button and it lists them. This makes opening a recently edited document, spreadsheet or presentation fast.

New Themes, Styles and Templates

When a user opens Word, Excel or PowerPoint there’s a New dialog box that shows templates or themes.

New Presenter View in PowerPoint

The new Presenter View in PowerPoint shows what the Windows version showed. We get the current slide, the thumbnails of slides in the presentation at the bottom, the next slide in the upper right and notes in the lower right. The timing shows up above the slide.

Presenters can see their content quickly and it’s displayed cleanly.

Better PowerPoint Timing and Transitions

Microsoft improved the timing of animations and the slide transitions in PowerPoint 2016 for Mac. For example, look at the new Path Animation tool, which animates an item on a predetermined path on top of the slide background.

The transition tools that edit how the presentation moves from one slide to the next makes it more efficient to effectively create attractive slide animations.

Microsoft Excel Data Manipulation Improvements

Power users will love the new data manipulation improvements. I’m not a power user, so view the Microsoft demo video at the beginning of this post to understand what they added. One example of these improvements includes the ability to take a formula and drag and drop to create the same formula on a number of columns based on the first cell in the selection.

The new Formula Builder helps the user learn Excel or use it without needing to know all the formulas. The builder will create complex formulas for the user.

Built-in PDF Printing

Like most Mac programs, Office apps now include PDF printing within the app. Use the Print dialog box and choose PDF from the lower left corner of the box.

Office 365

Threaded Comments in Collaboration Tools

When someone sends a colleague a Word document, PowerPoint presentation or Excel spreadsheet, the recipient can make comments about possible edits, for example. Then the recipient can send it back. The creator of the file can open those and then comment right below the editor’s comments. Threaded comments make collaborating easier in Office 2016 for Mac.

Onenote 2016 Download

Better Styles in Word

The Styles in Word got an update. A style in Word applies formatting with one click. I can create text that centered, 18 points high, using Arial font and Red. The Styles pane in Word 2016 for Mac shows off the user’s styles and makes it easier to create new ones, apply existing styles and see what styles the document uses. It does this all with a few clicks. Open the Styles Pane on the Home ribbon.

Here’s the Design Ribbon in Office 2016 for Mac.

On the Design ribbon, there’s a new feature called Style Themes. Click the drop down button at the left end of the ribbon to change the Styles theme in a document. This quickly changes the look of the document using a consistently designed theme of styles.

Share Documents from Inside Office Apps

Once the document or file looks the way you want, click on the icon in the far upper right corner that looks like a person’s silhouette with a plus next to it. The above drop down box appears and lets the user share their document in a few ways. They can invite people in an organization to become an editor. They can also copy a link to paste in an email or social networking tool. Finally, they can send it as an email attachment. This feature sets the document’s permission so the recipient can edit the document or file.

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OneNote 2016 for Mac keeps all of your notes in the cloud by automatically syncing them to your OneDrive account automatically. This lets you view and edit your notes anywhere on all of your devices.

While you cannot turn off automatic syncing of notebooks, there may be times when you want to sync manually, to force syncing a large amount of changes to notes before having to disconnect on short notice (for example, when stepping on an airplane).

Do the following:

  1. To see your list of notebooks, if the Navigation button is off ( ), click the Navigation button to on ( ).

  2. Click the Notebooks list dropdown arrow that appears above the section and page lists. You may need to click the name of the current notebook to see the list of notebooks.

  3. Hold the Control key while clicking the name of the notebook you want to manually sync.

  4. On the menu that appears, click Sync This Notebook.

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