Where To Find Paragraph Options In Word For Mac

16-09-2021 admin

When we see two lines of words in an MS Word document, we don’t get to see what is separating them. There are severl characters that act as line break. There are several names; line break, new line, carriage return, paragraph break etc.

In Microsoft Word for Mac computers, the Paragraph dialog box is used. Use the Enter key on the main keyboard, not on the keypad. This will insert a soft return (i.e., a non-paragraph-ending return). Be aware that justifying a very short line of text may look odd because of the large amount of space that will be created between the words. Find and replace remaining hard returns using the More Special from the Find and Replace dialog box. Choose Paragraph Mark from the options under Special. Depending on your document, replace the paragraph marks with a space or nothing at all. Word 2016 for Mac Word for Mac 2011 More. Sections let you set specific page layout and formatting options (such as line numbering, columns, or headers and footers) for different parts of a document. By using sections, for example, you can format the introduction of a report as a single column, and then format the body of the report as. Mar 14, 2011 I am trying to change the line spacing in the 'Normal' style on Microsoft Word for Mac. Select the paragraph mark. Ignore Once – will leave this spacing unchanged. Find the Word document you want to edit on your computer, and open it.Step 2, Select the entire text in the document. Please, I’ve got a paragraph break issue (where in the middle of my sentence, the word breaks and creates a paragraph). An unnecessary one. I tried removing the paragraph by using a wildcard that replaces all paragraph starting with a small case letter if found. It did not work. And i cannot do it manually. The file is over 200 pages.

Today, while doing a bit of data processing, I was required to remove all the line breaks (carriage return) in an MS-Word document and replace line breaks with a comma. I was processing a long list of email addresses with one email address per line. And I wanted this list to become a comma separated list (CSV); so as to use it somewhere else.

In MS-Word, paragraph break is represented by invisible character (¶) which looks like a horizontally flipped P letter. You can toggle the visibility of this character by clicking a button given on the Home tab in MS Word. The button bears the same ¶ symbol. You should click this button to be able to see what exactly is separating the lines.

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If lines are breaking because of paragraph break then ¶ will appear at the end of the lines. If lines are breaking due to line break (carriage return), a left-angled arrow symbol will appear at the end. Let’s first see how to deal with paragraph break:

Open the Word document that you want to work on
Press CTRL + H to bring up the Find and Replace box
In the “Find what” box type ^p [this upward arrow character is called caret and is usually available on a number key]
In “Replace with” box type a comma
Click on Replace All button.

Thus all the paragraph breaks in you document will get replaced by a comma. You can use whatever character(s) you like in “Replace with” box. For example, if you want to replace every paragraph break with two paragraph breaks –then you should type ^p^p in “Replace with” box.

If you simply want to remove paragraph breaks; just leave the “Replace with” box blank. And you’ll get a monolithic chunk of text!

READ ALSO: How to find ant replace formatting

How to Remove / Replace Line Break, Carriage Return (Enter key)
Follow the same process as given above. Instead of finding paragraph sign (^p), now you should look for line break or carriage return sign (represented by ^l). Therefore, type ^l in “Find what” box and replace it something else (or with nothing).

NOTE: This article is part of my MS Word Guide. This guide solves your day to day MS Word problems. Easily!

So, this is how you can replace line breaks, paragraph breaks and carriage returns in MS Word document. Please le t me know if you have any questions about this topic. I will be glad to try and assist you. Thank you for using TechWelkin.

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Extracted from: http://support.microsoft.com/kb/214204

NOTE: The caret character (^) in the following tables must be typed. The caret character is created by pressing SHIFT+6 on most keyboards. (Do not confuse this character with the CTRL key.)

'Find what' Box Only

The following characters can only be used in the Find what box.

Character	String
^1 or ^g	Picture (inline pictures only)
^2, ^f (footnote), or ^e (endnote)	Auto-referenced footnotes or endnotes
^5 or ^a	Annotation/comment mark
^19 or ^d	Opening field brace (Use only when you are viewing field codes.) (Selects whole field, not just opening brace.)
^21 or ^d	Closing field brace (Use only when you are viewing field codes.) (Selects whole field, not just closing brace.)
^?	Any single character
^#	Any digit
^$	Any letter
^u8195	Em space Unicode character value search
^u8194	En space Unicode character value search
^b	Section break
^w	White space (space, nonbreaking space, tab)
^unnnn	Word 2000 Unicode character search, where 'n' is a decimal number corresponding to the Unicode character value

'Replace with' Box Only

The following characters can only be used in the Replace with box.